Analyzing Students & Campaigns
Step 1: What's a Campaign?
Think of your campaigns as classrooms that you will either assign, or invite, students into.
Step 2: Assigning Courses
Decide which course or courses you would like to offer in each Campaign/Classroom.
Step 3: Managing Seats
Think of your "Seats" or "User Registrations", as students. You may need to budget your use.
Quick Help: Create a Campaign
Your organization(s) are listed below. If you license and administer more than one organization, use the "Change Organization" menu on the right to select the one you wish to Add a Campaign to.
Creating a New Campaign:
Click here to download these instructions as a PDF.
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- Click on the blue button that says "Manage Organization".
- Then click on the grey button that says "Add Campaign".
- Then enter the new Campaign Name (ie. "Class of 2027")
- Then select the box that says "Manager already exists?". Then click in the box that says "Select Managers" and select yourself. You can delete yourself later, if you wish, but whenever you create a new campaign, make yourself the first Campaign Manager.
- You do not need to add courses when creating a new campaign. But If you want to add courses here, select a course(s) in the "Available Courses" window and click the arrow button to move them into the "Active Courses" window.
- Click the "Save" button.
Quick Help: Edit an Existing Campaign
Your organization(s) are listed below. If you license and administer more than one organization, use the "Change Organization" menu on the right to select the one you wish to Edit a Campaign with.
You will see a list of your Existing Campaigns displayed beneath your Organization below. Find the Campaign that you wish to edit and follow these instructions.
Add or Remove a Campaign Manager:
Click here to download these instructions as a PDF.
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- To Add or Remove a campaign manager, click on the "Managers" button. Add managers by clicking the "Add Managers" tab. If the manager is already enrolled in your organization, click the box by "Manager already exists" and then select their name from the "Select Managers" box. If you are adding a manager that is new to your organization, enter their First Name, Last Name and use their Email as both the Username and Email. Then click the "Save" button.
- To Delete managers, click the blue "Managers" button and then click the trashcan symbol under the "Action" column next to their name. This only removes them from the Manager role in that group.
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Add or Remove Courses:
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- Click the blue "Courses" button on the Campaign that you wish to edit.
- To Add courses to the Campaign / Classroom, select them from the Available Courses box on the left and then click the Arrow Button on the screen to move them into the Active Courses box.
- To Remove Courses from the Campaign, select them from the Active Courses box on the right and then click the Arrow Button on the screen to move them into the Available Courses box.
- *Note: You can select multiple courses at once, by holding down the CONTROL or COMMAND button on your keyboard and selecting courses with your mouse.
Using Organization Codes
(Example Code: "MHS-PTA-2027")
When you offer a prospective student one of your Organization Codes, you give them the ability to register and begin taking your courses in less than 15 seconds flat; and it's completely FREE for them.
As soon as they use your code, that student will instantly be:
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- Registered With Your Organization
- Organized Into Their Campaign / Classroom
- Enrolled In Your Courses
- Displayed On Your Student Analytics Dashboard
Organization Codes provide you with ENLESS VERSATILITY. You can create an unlimited number of codes and use them in very powerful ways. You can turn them on, turn them off, set limits on who can use them, set dates for auto-expiration and much more.
It's All So Easy!
Your students simply enter the code into the box on their profile page, and everything happens instantly. Students can redeem an unlimited number of Organization Codes. So the same student can use one code to be instantly organized into the "Class of 2027" macro student group, and use a second code to also be organized into the "Health One: 3rd Period" group. They will now be organized with the "Class of 2027" cohort, but can be managed and monitored on a classroom level by the teacher or guidance counselor of "Health One: 3rd Period". At the end of the year, the student can easily be removed from the "Health One; 3rd Period" group and reassigned to a new teacher. All their student records go with them, and they stay attached to the "Class of 2027" macro student group.
In another example, an Organization may choose to create temporary groups based upon class, club or team assignments, and run a contest for course completion. It becomes easy to compare the group's analytics and reward the winner. Another organization may simply use one Organization Code for an "Email Campaign", and another Organization Code for a "Social Media Campaign". They can then compare which effort resulted in a higher conversion rate. Or they can conduct the same comparison to determine what courses stimulate more interest in their community. By simply creating one Organization Code for the "Safer Social Media Course" and another Organization Code for the "Vaping Prevention Course", they can easily determine which topic is more relevant right now.
Using Codes as Gatekeepers:
When you create an Organization Code, you can easily restrict its use to students or staff using the email address of your school or company's domain (ie. HillcrestSchools.Org). This blocks anyone else from using it. So if you distribute a code that you've limited to students or staff using your school's email accounts, no one without a school email account can redeem the code. This prevents unauthorized sharing of your licensed "Seats".
One Caution About Codes:
Remember, (1) you can set limits on the number of students who can redeem each code. (2) You can also turn codes on or off, and (3) you can set dates for the auto-expiration of codes. As mentioned above, (4) you can also prevent codes from being redeemed by staff or students who don't use your school's email address. And finally, (5) you can distribute your codes in ways that do not live forever on the internet (Email, Flyer, Slide at Back to School Night etc.)
Just remember, each redemption of an Organization Code by a NEW STUDENT will pull a "Seat / User Registration" from your main licensing agreement. This cannot be undone. People do search the internet for Organization Codes and some of your community members will share the codes that you publicize. We cannot refund or replace "Seats" that are redeemed by students outside of your intended reach. If your organization has licensed a tightly limited number of "Seats", be careful with your codes.